Your role as an administrative assistant involves supporting a manager, team, or company. Serving as the lifeblood for your organization, there are a variety of qualities you need to demonstrate daily. In order to excel in your position, you must remain invaluable to your employer.

Be sure to display these five qualities of a sought-after administrative assistant.


Due to the significant number of responsibilities you carry as an administrative assistant, you need to be reliable. Coming in early and staying late often are required. Acting quickly when urgent situations come up is vital. Going above and beyond to ensure the office continues to run smoothly is important. Independently finishing day-to-day tasks promptly is expected.


As an administrative assistant with access to extensive information, you have to maintain confidentiality. Being privy to conversations, business deals, and other office communication provides insider information on private subjects. Confidential information involving client or business matters must be protected.

Client Service Orientation

In your role as an administrative assistant, you have to be adept at dealing with internal and external clients. Personal investment in helping others and guaranteeing satisfaction is required. Being able to discover and fill clients’ wants and needs in a timely manner is necessary. Having positive interactions with clients reflects positively on both you and the company. Efficiently and effectively solving problems is your goal.


Working as an administrative assistant requires flexibility. Anticipating and filling employee needs is necessary. Shifting priorities with a moment’s notice is required. Adapting to new situations and rapid change is vital. Needing to make last-minute changes to a project that’s almost done is possible. Whether answering phone calls, maintaining spreadsheets, taking inventories, or supervising other staff, you have to juggle multiple tasks at once.

Team Focus

Being able to work with employees in various departments is part of your position as an administrative assistant. Supporting the needs of your manager and other staff members is important. Jumping in where and when needed and volunteering to take on projects is expected. Finding ways to provide additional value to coworkers is essential.

Secure Your Next Administrative Assistant Role

Secure your next administrative assistant role with help from KNF&T Staffing Resources. We introduce you to employers looking for the skills and experience you have and roles that fit your needs and interests. Check out our job board today.

About KNF&T Staffing Resources

Since 1983, KNF&T Staffing Resources has been a leading provider of staffing and recruiting services to enterprise clientele throughout the Greater Boston markets. KNF&T provides talented professionals, on a temporary and direct-hire basis, to organizations in the Healthcare, Higher Education, Financial Services, and Non-profit sectors.

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